Sangamon county clerk

Sangamon county clerk DEFAULT


Daily Court Docket




Sangamon County Courts Complex Building Hours 

8:30 am - 4:30 pm Monday - Friday


The Sangamon County Circuit Clerk's Office serves as the administrative arm of our court system. The Circuit Clerk is responsible for keeping the official record in all proceedings that come before the Sangamon County Courts. The Circuit Clerk has financial as well as administrative and managerial duties. We collect and distribute all money owed to the Court.

The Clerk's Office has enjoyed a long history dating to 1821. This office is one of the few that can boast that Abraham Lincoln was one of our customers. Since that time, the Circuit Clerk's office has become one of the busiest Circuit Clerk's offices in the State of Illinois.

Our staff and management share a common goal of providing fast, friendly and accurate service in the most economical way possible. (We are taxpayers too!)

This website is intended to help you navigate through the court system with ease. When you have questions, don't hesitate to ask any staff member or me. We are here to assist you.




Don Gray nominated to become Sangamon County clerk

Don Gray has been nominated to become the next Sangamon County clerk, replacing Joe Aiello, who left the office last month to take a state job.

The Sangamon County Board is expected to vote on the nomination Tuesday night.

Gray, 42, currently serves as the office's chief deputy assessor.

"I feel that Don has the experience and vision to continue the longstanding and excellent tradition of public service provided by the county clerk's office," Sangamon County Board Chairman Andy Van Meter said in a news release Monday. "Don's public and private sector experience make him well suited to maintain a high level of customer service, and he has the integrity to ensure that our elections are run fairly and efficiently."

Gray ran as the Republican candidate for Sangamon County recorder in 2008, losing the open seat to Democrat Josh Langfelder, who remains in the job. He was deputy chief of staff to then-Illinois Treasurer Dan Rutherford for two years and joined Aiello’s office at the beginning of 2013.

Gray described the 20-member staff in the county clerk’s office as incredible.

“Everyone is fantastic,” Gray said. “It’s comforting knowing that there are individuals there who have been doing their job for a long time, and they are absolutely amazing at what they do. They are the real lynchpin to success. I’m excited to be working with them.”

Gray also has worked for the state GOP and the Illinois Chamber of Commerce and spent about eight years working for Judy Baar Topinka when she was state treasurer. He was also director of logistics and advance for Topinka's 2006 run for governor.

Gray and his wife, Katy, have two children and live in Springfield.

Gray was one of two people -- Brad Carlson, the deputy assessor in the clerk's office was the other -- seeking the clerk's job after Aiello resigned Jan. 31 to take a $110,000-a-year job as division chief of vital records in the Illinois Department of Public Health.

Julie Pittman has been serving as the acting county clerk since Aiello's departure. She will continue to serve until a new clerk is sworn in.

The appointment will be to finish the first two years of the term Aiello won in November. An election will be held in 2016 to fill the job for the final two years. If approved, Gray will assume Aiello's annual salary of $120,000. Gray currently earns slightly more than $80,000.

The Sangamon County Clerk’s Office has three main areas of responsibility. It oversees the issuance and archiving of vital records, its elections office oversees elections, and the clerk also serves as Capital Township assessor.

“Clerk Joe Aiello has provided for a 22-year proven product and I look forward to maintaining his very high level of customer service and making sure we have an election process that is full of integrity. Maintaining those two critical elements will be a top priority of mine,” Gray said.

Aiello announced his plan to resign from the county position in the middle of January. The county board moved quickly to fill the vacancy because of Springfield’s upcoming primary election Feb. 24 for mayor and Ward 2 alderman.

Gray said the office is ready.

“The elections office in Sangamon County is the best in the business,” he said. “They’re prepared, I’m prepared, and we are going to provide for a very successful election.”

Tuesday’s Sangamon County Board meeting starts at 7 p.m. It will be held in the county board chambers on the second floor of the Sangamon County Complex at Ninth and Monroe streets.

– Contact John Reynolds: [email protected], 788-1524,

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Scroll down for a listing of department phone numbers as well as staff names and numbers.

Election Office
Sangamon County Complex
200 S. Ninth – Room 105
Springfield, IL 62701
(217) 753-8683
(217) 753-6742 TDD
Fax: (217) 753-6739

E-Mail: Election Office

Hours: 8:30 a.m. – 5:00 p.m. (Monday - Friday)
(call the office for Saturday, Sunday and extended weekday hours during election cycle)


Vital Records Department
Sangamon County Complex
200 S. Ninth – Room 101
Springfield, IL 62701
(217) 753-6700
Fax: (217) 535-3233

E-Mail: VitalRecords

Hours: 8:30 a.m. – 5:00 p.m. (Monday - Friday)


Capital Township Assessor’s Office
Sangamon County Complex
200 S. Ninth – Room 101
Springfield, IL 62701
(217) 753-6725
Fax: (217) 753-6672

E-mail: Capital Township

Hours: 8:30 a.m. – 5:00 p.m. (Monday - Friday)


Don Gray, Sangamon County Clerk
E-mail: Don Gray
(217) 753-6707

Stacey Kern, Director of Elections
E-mail: Stacey Kern
(217) 535-3235

Kelley Bergae, Director of Vital Records
E-mail: Kelley Bergae
(217) 753-6705

Jacki Hilton, Deputy Assessor, Capital Township Assessor’s Office
E-mail: Jacki Hilton
(217) 753-6729

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