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Registration and International Services

The U.S. Department of Energy requires all non-U.S. citizens to provide government-issued picture identification, i.e. green card, passport, visa, and U.S. Citizenship and Immigration Services information before entry to Jefferson Lab.  In addition, DOE Office of Science approval is required before the entry of persons whose country of origin or affiliation is Cuba, Iran, North Korea, or Syria.  Entry to Jefferson Lab may be denied if identification and current immigration status cannot be verified.An invitation letter from your JLab host is required at the port of entry for all non-US citizens requesting a business visa (B-1, WB) to participate in research, workshop, conferences, and meetings at Jefferson Lab.  These activities are prohibited with Tourist Visa (B-2, WT) and onsite access will be denied.Sue Ewing
Visa/Immigration Administrator
Support Service Center Building, Room 45
[email protected] (757) 269-7687
Sours: https://www.jlab.org/human_resources/jris

Wireless

The wireless network at Jefferson Lab (JLab) includes 200+ access points across the entire JLab site. Wireless is the preferred connection method for laptops that move around on the site.

How to connect to WiFi

Select the 'eduroam' WiFi SSID and connect. Enter your JLab username and password when prompted. Enter your username appended with "@jlab.org". New devices need to be registered with the Computer Center before they are allowed on the network, so you will be redirected to the self-registration page on reggie.jlab.org. Fill out the form and submit. If you experience any issues then read the configuration instructions below.

You may need to provide some more information:

EAP method: PEAP

CA Certificate: Don't Validate

Phase 2 Authentication: MSCHAPV2

Domain: jlab.org

 

Eduroam Wireless Networking

The Computing and Networking Infrastructure (CNI) group supports all wireless clients on the 'eduroam' network. In addition to providing local Wi-Fi networking, Eduroam allows visiting students to log onto the JLab Wi-Fi with their home institution's account and password.  This network is based on Wi-Fi Protected Access (WPA2) security and supports multiple client adapters and operating systems. 802.11a/b/g/n coverage is available for jlab users in all areas and high-speed 802.11ac (Wi-Fi 5) is available in CEBAF Center and the TEDF/Test Lab.

Please keep in mind that your wireless network card will need to be registered in our Machine/Device Registration database.  You may use the instructions below to configure your wireless device, then register in our database.

Also be aware that when connected via WiFi, you will only be able to access external services.  Internal web pages and services are not exposed to WiFi clients unless the machine they are using is managed by the Computer Center.

General Configuration Instructions for jlab Wireless System

jlab_guest Wireless Networking

The jlab_guest wireless network is provided for guests and personal laptops that are not JLab-owned.  It uses the WPA2-Personal security type with a rotating key that changes on the first Monday of every month. The new WPA2 key may be obtained from the jlab_guest key page or by visiting the CST Division Helpdesk on the 2nd floor of CEBAF Center F wing.

If you would like reminders regarding WPA2 key changes on the 'jlab_guest' wireless network, please visit the JLab Mailing List Index and subscribe to the jlab_guest_wep mailing list. You will receive a monthly email with the new WPA2 key.

Requests for temporary wireless network connectivity for meetings and conferences can be fulfilled so long as they are made in a timely fashion. Such requests are evaluated on a case-by-case basis.

General Configuration Instructions for jlab_guest WPA2-Personal Wireless System

JLab Certificate Authority Information

For users of other systems, you should ensure that all the indicated certificates are installed. Please refer to our JLab SSL-Enabled Services and the Supporting PKI page where you will find additional details and all the necessary certificate files.

Jefferson Lab (JLab) is now participating in eduroam – a global wireless network access service for research and education institutions.  Eduroam is a federated authentication service that allows participating institutions to provide wireless access to users from other participating institutions using their home institution’s username and password.  These credentials are transmitted securely back to their home institution’s authentication servers for verification.  Once authenticated, a visiting user will be placed on a guest network at the host institution and will have Internet access.

If you have a JLab computer user account, connecting to the wireless network 'eduroam' on-site is equivalent to connecting to the wireless network 'jlab'.  Your device will be given appropriate network access based on its registration in our central database.  When traveling to a eduroam participating institution, you can instantly connect to the wireless network eduroam using your JLab email address ([email protected]) and password to gain Internet access.

NOTE:  When connecting to eduroam, you MUST use your JLab email address as in the username field so that the authentication request is forwarded properly.

Eduroam is available at more than 12,000 locations worldwide, including more than 450 colleges, universities, and research facilities in the United States.

For more information about eduroam and a list of participating institutions, please visit:

https://www.incommon.org/eduroam/whatis.html
 

Adding a Wireless Connection

It is recommended to allow Windows to configure your wireless connection, rather than any third party software. These third party applications often have a difficult time setting up connections with wireless here at Jefferson Lab (eduroam is the preferred SSID).

Windows 10 / 8.1

  • Click on the Wireless Network Connection icon located in the system tray
    • Select 'eduroam' from the available Wireless Network Connections
    • Click the 'Connect' button
    • Enter your Jefferson Lab username and password in the authentication box
    • If a dialogue appears asking for confirmation, click Connect

Once this is complete, you will need to register your device in the Machine/Device Registrationdatabase and wait while the network adds your hardware address to the list of approved machines.

Troubleshooting Connection Problems

If you are not obtaining any connection or cannot connect to 'jlab' please follow these steps in order to resolve the issue.

Windows 10 / 8.1

  • Click on the Wireless Network Connection icon located in the system tray
  • Click on Open Network and Sharing Center
  • Click Manage wireless networks
    • If 'jlab' or 'eduroam' is listed under Networks, select it and click the remove button (make sure to scroll through the entire list and remove all 'jlab' and 'eduroam' entries)
  • Exit out of the Network window completely

After performing these steps please follow the steps at the top of the page for Adding a Wireless Connection. If you are still having difficulties connecting please call or visit the IT Division Help Desk.

Adding a Wireless Connection

  • Open System Preferences
  • Click on Network
  • Select Airport
  • Click on Advanced
    • If 'jlab' is listed under your Preferred Networks, select it and click the edit button (looks like a pencil)
    • If 'jlab' is not listed under your Preferred Networks, add it by clicking the +
  • A box will pop up - please enter the following:
    • Network Name: jlab
    • Security: WPA2-Enterprise
    • User Name: your JLab username
    • Password: your JLab password
    • 802.1X: Automatic
  • Click Add
  • 'jlab' should now be listed under your Preferred Networks.
  • Click the tab labled '802.1X'
    • Select the User Profile labled 'WPA: jlab'
    • On the right make sure only 'PEAP' is checked in the box labled 'Authentication'
    • Also make sure that 'Wireless Network' is set to 'jlab'
  • Click OK
  • Click Apply
  • A box may pop up asking you to verify the wireless certificate for 'jlab' - Please click Continue

Once this is complete, you will need to register your device in the Machine/Device Registrationdatabase and wait while the network adds your hardware address to the list of approved machines.

Troubleshooting Connection Probelms

If you are not obtaining any connection or cannot connect to 'jlab' please follow these steps in order to resolve the issue.

  • Open System Preferences
  • Click on Network
  • Select Airport
  • Click the Turn AirPort Offbutton
  • Click on Advanced
    • If 'jlab' is listed under your Preferred Networks, select it and click the remove button by clicking the - (make sure to scroll through the entire list and remove all 'jlab' entries
  • Click the tab labled '802.1X'
    • Remove all 'WPA: jlab' from under User Profiles
  • Click OK
  • Click Apply and
  • Exit out of the Network window completely

After performing these steps please follow the steps at the top of the page for Adding a Wireless Connection. If you are still having difficulties connecting please call or visit the IT Division Help Desk.

Jefferson Lab (JLab) does not support using wireless on linux laptops. However,if you are currently running Linux on a laptop and plan to use a wireless network connection, please use the following info. As each Linux distribution is different, the instructions below are just generic information. You will need to determine where to use this information on your Linux system.

Adding a Wireless Connection

In order to connect your Linux machine to the JLab wireless network, you will need to follow these steps

  • Wireless now uses a Symantec certificate for SSID 'jlab'.  Most operating systems already have the Symantec/VeriSign Root Certificates needed to validate the wireless certificate.  If your OS does not have them, you can download the Symantec/VeriSign Root Package here.
    • Make sure all downloaded certificates are in your trusted certificates
  • Use your wireless network manager and select the 'jlab' network
    • The security type is WPA2 Enterprise
    • The encryption type is AES
    • The network uses PEAP
    • Under PEAP settings, you will need to specify that you do not want to use your local credentials to log in

Once this is complete, you will need to register your device in the Machine/Device Registrationdatabase and wait while the network adds your hardware address to the list of approved machines. *

*-Special note - It is confirmed that when using Chrome on Linux you cannot access our Machine/Device Registration page. Please do not use Chrome until after you have successfully registered. (Firefox is confirmed to work.)

** use these instructions starting on February 7, 2011 **

Adding a Wireless Connection for 'jlab_guest'

It is recommended to allow Windows to configure your wireless connection, rather than any third party software. These third party applications often have a difficult time setting up connections with wireless here at Jefferson Lab (JLab).

Windows Vista / 7

  • Click Start -> Control Panel -> Network and Sharing Center -> Manage wireless networks -> Add
    • if the network jlab_guest already appears in the list, please remove it
  • Click "Manually create a network profile"
  • In the "Network name" field enter the value jlab_guest
  • In the "Security type" field select WPA2-Personal
  • In the "Encryption type" field select AES
  • In the "Security Key" field enter the passphrase found here
  • Click Next -> Click Close
  • Go back to the Network and Sharing Center box and click "Connect to a network"
  • Verify that you are connected to jlab_guest - if not, select jlab_guest and click Connect
  • If this is the first time your device is connecting to the JLab network, you will be redirected to our registration page when you open a web browser

Windows XP

  • Click Start -> Connect To -> Show All Connections
  • Right-click Wireless Network Connections and select Properties
  • Choose the Wireless Networks tab and click Add...
    • if the network jlab_guest already appears in the list, please remove it
  • In the "Network name (SSID)" field enter the value jlab_guest
  • In the "Network Authentication" field select WPA2-PSK
  • In the "Data Encryption" field select AES
  • Click OK
  • In the "Available networks" windowpane select "View available wireless networks"
  • Select jlab_guest and click Connect (if it is not already attempting to connect)
  • Enter the passphrase found here when prompted
  • If this is the first time your device is connecting to the JLab network, you will be redirected to our registration page when you open a web browser

 

If you are having difficulties connecting please call or visit the IT Division Help Desk.

** use these instructions starting on February 7, 2011 **

Adding a Wireless Connection for 'jlab_guest'

Mac OS X (10.6.x)

  • Click the Apple Menu -> System Preferences -> Network -> Airport
    • at the bottom of the box - if you see, "Click the lock to make changes", please do so
  • Click Advanced...
    • look through the "Preferred Networks" list and delete any instances of jlab_guest
  • Click the + sign
  • In the "Network Name" field enter the value jlab_guest
  • In the "Security" field select WPA2 Personal
  • In the "Password" field enter the passphrase found here
  • Click Add -> Click OK -> Click Apply
  • In the "Network Name" field select jlab_guest - the "Status field should change to Connected
    • if you are asked to enter the passphrase again, please do so
  • If this is the first time your device is connecting to the JLab network, you will be redirected to our registration page when you open a web browser

 

If you are having difficulties connecting please call or visit the IT Division Help Desk.

** use these instructions starting on February 7, 2011 **

Jefferson Lab (JLab) does not support using wireless on linux laptops. However,if you are currently running Linux on a laptop and plan to use a wireless network connection, please use the following info. As each Linux distribution is different, the instructions below are just generic information. You will need to determine where to use this information on your Linux system.

Adding a Wireless Connection for 'jlab_guest'

Linux (generic instructions)

  • Use your wireless network manager and select the jlab_guest network
  • The security type is WPA2-Personal or WPA2-PSK
  • The encryption type is AES
  • The passphrase can be found here
  • If this is the first time your device is connecting to the JLab network, you will be redirected to our registration page when you open a web browser *

 

If you are having difficulties connecting please call or visit the IT Division Help Desk.

*-Special note - It is confirmed that when using Chrome on Linux you cannot access our Machine/Device Registration page. Please do not use Chrome until after you have successfully registered. (Firefox is confirmed to work.)

On Monday, February 7, 2011, the security type for the jlab_guest wireless is changing from WEP to WPA2-Personal.  Please visit our Wireless page for more details on how you will need to configure your personal machine to use the new security type.

Sours: https://cc.jlab.org
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Access for New and Returning Users/Guests

Current Access Registration Restrictions during MedCon-5 and MedCon-4

Jefferson Lab is currently in MEDCON 5 status and onsite access is highly restricted for users/guests and employees. Those requiring onsite access after September 30, 2020, must receive approval from their host and Associate Director and be engaged in work that falls within the set of essential mission tasks authorized by the Director before submitting a new access registration.

The Lab will continue its limited operations under MEDCON 5 through July 31, 2021, for the Scheduled Accelerator Down period. As a result, site access privileges for those guests/users admitted to complete the spring experimental run or for any other reason during MEDCON 5 were discontinued on September 30, 2020.

Thereafter, onsite access will be by exception only through MEDCON 4 while keeping within the TJNAF Resumption of On-Site Operations Plan (Jefferson Lab Resumption of On-Site Operations infographic). Anyone seeking onsite access after September 30, 2020, must receive approval from their JLab host and Associate Director while keeping within the MEDCON 5 Site Access Controls until a new onsite access registration can be submitted and approved.

Users/guests previously admitted onsite during MEDCON 5 for completing the spring experimental run but not approved for continued onsite access after September 30, 2020, will be reclassified as remote users and will retain their remote access privileges.

Checking Your Badge Status: In order to check your current access status, login to JList from a browser that runs on a JLab server. Instructions on how to access the servers remotely can be found on the Computer Center website (login required): https://cc.jlab.org/remoteaccess (bottom of page). The VDI option has proven to be reasonably fast.

For further information on site access restrictions during the COVID-19 pandemic, consult the TJNAF Resumption of On-Site Operations Plan available on the COVID-19 Portal. Contact [email protected] with any questions.

All persons requesting access to Jefferson Lab are required to register in the Electronic Access Registration System (EARS) https://misportal.jlab.org/jlabAccess/  Please see the following link for further information and instructions to complete the electronic registration process:Steps for Registration

FOREIGN NATIONALS

All Foreign Nationals are required to submit the Electronic Access Registration form at least 7 days before the onsite arrival start date.

Foreign National’s arriving onsite without fulfilling the seven (7) day advanced registration requirement or without the required ID Documents https://www.jlab.org/human_resources/jris/id will not be allowed escorted or un-escorted access to JLab’s facilities until all is approved and validated and a JLab photo badge is issued (if applicable). 

DOE Office of Science approval is required before the entry of persons whose citizenship, country of birth, employer, or affiliations is Cuba, North Korea, Iran, or Sudan.

All high school and undergraduate students must register at least two (2) weeks prior to arrival on-site in order to schedule the required training with our Science Education Department for access approval.

All users/guests are required to check-in upon arrival on-site at JLab at the Services and Support Bldg. 28 Front Desk to present required ID Documents https://www.jlab.org/human_resources/jris/id for access validation.  

Electronic Access Portal Process Overview and Screenshots (U.S. and Foreign National)

Checking Status of Visitor/Guest Registration Form for Travel Coordinators

Contact [email protected] or your JLab host with questions.

Sours: https://www.jlab.org/human_resources/jris/processing
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